Placement coordination, without the coordination work.
Insurance, relocation, student, and athlete housing requests all need the same thing: intake, matching, options, and follow-through — fast. We build AI coordinators that do that work against your real inventory, 24/7, so your team closes placements instead of chasing them.
30 minutes, no pitch deck — we map your placement workflow and show you exactly what an AI coordinator would handle.
Every placement is profitable. The process around it isn't.
Every request starts an email thread
Insurance adjusters, relocation managers, and team coordinators send requirements in every format imaginable. Your team re-types them into spreadsheets and asks the same clarifying questions, placement after placement.
Matching lives in someone's head
Which units fit a family of four, near the hospital, under the per-diem, pet-friendly, available Tuesday? Your best coordinator knows — and is the bottleneck for every single placement.
Coordination eats the margin
Presenting options, chasing approvals, confirming dates, arranging access — hours of follow-up per placement. Slow responses lose placements to whoever answers the adjuster first.
One coordinator, every placement, start to finish.
Built on the same agent architecture as our portfolio systems — tuned to your inventory, your pricing rules, and your tone.
Intake, structured automatically
Requests arrive by email, web form, or portal. The coordinator extracts occupants, location, budget, dates, and special requirements — and asks for exactly what's missing, immediately, in any format the client sent.
Matched against your live inventory
Requirements are scored against your actual unit inventory and partner network — location, capacity, budget fit, availability, amenities — ranked the way your best coordinator would rank them.
Options presented, branded as you
The client receives a clean shortlist with photos, pricing, and availability under your brand — minutes after their request, not the next business day.
Coordination handled to completion
Approvals chased, dates confirmed, booking details synced to your CRM or PMS, and check-in logistics communicated. Humans step in only for exceptions — the system flags them itself.
We're a young studio. Here's why that works for you.
No client logos to borrow yet — so we prove ourselves differently. Our portfolio is full working systems you can inspect, including the multi-channel intake and matching architecture this coordinator is built on. Judge the engineering, not the testimonials.
You also get what established agencies won't give you: the founder building your system personally, pilot pricing scoped before we write a line of code, and full ownership of everything we ship — code, infrastructure, documentation. If we don't earn the retainer, you keep the system and walk.
What placement teams ask us.
What does an AI placement coordinator actually do?
It handles the operational layer of temporary housing placement: structured client intake, matching requirements and budget against your unit inventory, presenting options to the client, and coordinating booking confirmation and follow-ups. Your team supervises and handles exceptions instead of doing every step manually.
Does it work with our existing systems?
Yes. We build on your stack rather than replacing it — property management systems, CRMs, spreadsheets, and email inboxes. The coordinator integrates via APIs and webhooks, and everything we build is handed over with full code ownership.
How long does it take to go live?
A scoped pilot — typically intake plus matching for one placement type — goes live in weeks. We expand from there based on what measurably saves your team the most hours.
What does it cost?
Pilots are fixed-scope and priced before we build, with a monthly retainer for monitoring and improvement after launch. No long-term contract required to start — book a placement operations audit and we'll scope it together.
Next step
Walk us through one placement. We'll show you the system.
Bring a real placement request from last week. In 30 minutes we'll map where the hours went and exactly what an AI coordinator would have handled — no obligation, no generic pitch.
Book the 30-minute audit