AI workflow automation & AI agents
Nebtrix designs AI systems that capture incoming leads, questions, and documents — understand what needs to happen — and act on it: routing, answering, updating your systems, or flagging a human where judgment matters.
[ 01 ] — How a Nebtrix system works
Every system we ship follows the same loop. Inputs are captured the instant they land, understood in context, routed by rules and agents, then acted on — all logged end to end.
01 — Capture
Forms, inboxes, calls, chats and webhooks are caught the moment they arrive. Nothing waits in a queue.
02 — Understand
Intent, urgency and context are extracted and enriched against your CRM, calendar and docs.
03 — Decide
Business rules and agents choose the right path — who, what, how fast — with human review where it matters.
04 — Act
Replies go out, meetings get booked, records update and your team is notified — in seconds.
[ 02 ] — What we build
AI Agent Development
200 × 200We build autonomous agents that make decisions, run multi-step workflows, and integrate directly into your operations. Built on OpenAI Agent SDK, Google ADK, LangChain, and LangGraph — not toy demos.
We map the work your business can't afford to drop — leads, requests, documents — and build the system that captures, understands, and routes it. Using Make, Zapier, N8N, and custom-built pipelines, whichever fits the job.
AI-powered lead qualification, scoring, and routing, built on the CRM you already run. We build revenue systems that catch a lead the moment it arrives instead of waiting in a queue.
When off-the-shelf tools won't cut it, we build from scratch — full-stack applications, internal tools, APIs, and data platforms — engineered to your exact workflow and connected to the AI layer above.
[ 03 ] — Proof of work
01 — AI Agents
An AI agent embedded in Slack that answers employee questions about HR policies, benefits, and compliance — pulling answers from a live knowledge base of company documents.
60–80%
Routine HR queries deflected
02 — AI Agents
A 24/7 multi-channel guest communication agent for short-term rental operators. Handles check-in logistics, FAQ resolution, and issue escalation — without human involvement for routine interactions.
<90s
Guest response time
03 — Workflow Automation
An end-to-end lead scoring and routing pipeline for property teams — from web form submission to agent assignment, with AI-powered prioritisation between each step.
<3min
Lead-to-agent response, down from hours
04 — Workflow Automation
A document processing pipeline for legal operations teams. Incoming contracts are parsed, key clauses extracted, risk-scored, and returned as a structured review report in under 10 minutes.
<10min
Review time, down from a 4-hour manual cycle
05 — Workflow Automation
An automated fleet reporting and anomaly detection system for logistics operators running 50+ vehicles. Replaces a manual weekly reporting process with real-time intelligence.
0hrs
Manual weekly reporting — anomalies surfaced in real time
06 — CRM & Revenue Ops
A fully configured GoHighLevel CRM and automation stack for multi-location service businesses. Covers lead capture, pipeline management, AI-assisted nurture sequences, and appointment booking.
24/7
Instant lead response coverage
07 — CRM & Revenue Ops
An AI-powered lead qualification system connecting ad platforms, CRM, and outreach channels — built to surface the highest-intent prospects before the sales team spends a minute on them.
12signals
Intent signals scored per lead
08 — Custom Software
A bespoke internal analytics platform for e-commerce operators — consolidating data from Shopify, ad platforms, and fulfilment APIs into a single AI-augmented dashboard.
0hrs
Weekly reporting prep, down from hours
09 — Custom Software
A full-stack SaaS application for legal and compliance service firms — enabling high-volume document processing, clause extraction, and audit-trail management at scale.
SOC 2
Aligned, multi-tenant security architecture
10 — Custom Software
A custom inventory intelligence system for multi-warehouse retail operations — predicting demand, automating reorder decisions, and integrating directly with suppliers via API.
24mo
Sales history modelled per forecast
[ 04 ] — What to expect
01 · Day 0
A 30-minute conversation to understand your operations and assess where AI automation fits. No commitment, no sales pitch.
02 · Week 1–2
We embed with your team for 1-2 weeks. We map your workflows, audit your data, and identify the highest-impact automation opportunities.
03 · Week 2
A detailed technical plan with clear scope, timeline, and investment. You will know exactly what we are building and why before we write a line of code.
04 · Ongoing
We ship working software every 2 weeks. You see progress in real environments with real data — not slide decks and status updates.
05 · Launch
We deploy to production, monitor performance, and continuously optimize. Our engagement does not end at launch.
[ 05 ] — What you get
Code, data, infrastructure — all delivered with full documentation. No proprietary platform, no licence fees, no situation where we hold the keys.
Every system we build runs against real workflows and real data before we close an engagement. If it doesn't work in production, it doesn't count.
GDPR, HIPAA, and data-handling requirements are factored into the architecture from day one — not add-ons you negotiate for later.
[ 06 ] — Our commitments
[ 08 ] — Common questions
We work with businesses that have outgrown manual operations — typically companies running complex workflows across sales, operations, or client delivery. If your team is burning hours on tasks that follow predictable rules, we can automate them.
Most clients go live within 2–6 weeks. We start with a free AI readiness assessment to identify your highest-impact automations, then build and deploy in focused sprints. You're not waiting months to see value.
Yes. We work with clients globally on a fully remote basis. Time zones are not an obstacle — structured sprints and async communication keep every engagement on track.
Yes. We connect to your existing software — CRMs, booking systems, communication tools, APIs — rather than replacing them. During your assessment, we map exactly what’s possible with your current stack.
Your data stays secure and private. We build with encryption and access controls from the start. We can structure data handling to meet relevant compliance requirements — GDPR, HIPAA, SOC 2, and others — as part of the project scope. We never store data beyond what’s needed to run your automations.
We scope every project based on your specific workflows and business size — not generic packages. Start with a free assessment and we'll be upfront about what it'll take and what it'll return.
[ 09 ] — Get in touch
Or write to hello@nebtrix.io